How to Evaluate And Choose ERP Systems?

Implementing an ERP system is a big step for any organization. This article describes how to evaluate and choose ERP systems that suit your business.

How to Evaluate And Choose ERP Systems?
How to Evaluate And Choose ERP Systems

It is not easy to determine the best ERP for your business. We start this guide as a good starting point to support your decision. Whether your priority is human resources management, CRM, or even just electricity billing software, an ERP system can help with all. So, choosing the right one is crucial.

Our goal is to make your ERP selection process less stressful. If you select the right system and the right supplier, the deployment is more likely to go smoothly.

Let's find out how to evaluate and choose ERP systems.

How to Evaluate and Choose ERP Systems: Which ERP to Choose?

Before choosing an ERP system, there are a series of steps to take, such as:

Create a board to evaluate the company

Discuss in-depth what the company's problems are and what its needs are. It is an essential step before formally starting with evaluating ERP providers. In addition, you can bring together the leaders of each area to obtain information.

In this way, you will involve all the leaders at the beginning of the project. This will give the rest of the team confidence.

Make a review of the current processes of your company

As a second step, you must know the company's current status. You must know the areas that could be improved with the support of the new ERP system.

Identify critical gaps or challenges that can be solved with the help of an ERP system.

Identify the particular requirements of the company

After understanding the company's current situation, it is advisable to identify the needs. This will ensure that you choose the right tool considering the various criteria.

Some of these criteria can be:

  • Budget range
  • Post-implementation support required
  • Provider experience
  • Required functionalities.

Request live demos of the tool

It is valid and highly recommended that you consult the provider before purchasing any service. However, it is even better to request that they provide you with a live demonstration of how it works.

This will help you to compare the solutions and clarify any doubts effectively.

Research the implementation process

Now you have decided that an ERP system is suitable for your company. The process continues with the investigation and understanding of the implementation. They must provide you with complete information about everything that implies.

Ask the supplier for customer references

A key factor in developing your ERP implementation project is the provider that will help you carry it out. Therefore, the company must have experience in the tool and the industry.

Ask your supplier for a list of their main clients, the industries they have worked in. This will give you the certainty that your purchase decision is correct.

The 3 Main Criteria for Evaluating an ERP

Product features:

The management solution must offer both essential functions, such as:

  • Logistics
  • Warehouse accounting
  • CRM and production
  • Advanced financial management
  • Supply chain management
  • Production management
  • Project management functions.
  • And many more (as per company needs)


The solution must offer an intuitive user experience.


What is essential to consider is the cloud technology, the responsive design, the level of configurability, and the possibility of integrating.

ERP Management: PrismERP Solutions

Remember, when you decide to invest in an ERP system, this will accompany the company for several years to come. For this reason, it is necessary to choose a system that can guarantee stability over time.

If you are thinking of purchasing a management ERP, prismERP offers you customized management software. We have everything you need for your business and your market sector. Our solutions dedicated to SMEs are quick to implement and easy to use. It allows you to manage and analyze sales, purchasing, operations, accounting, and inventory data to maximize the profitability of your business.

Final Words

Updating your company's ERP system or introducing one means making a strategic decision. It will bind the company for the next ten/twelve years. Therefore, it is an essential decision for the development of your business. That is why there is no alternative to evaluating and choosing ERP systems.